INSTRUCTIONS FOR PRESENTERS

IMPORTANT INFORMATION REGARDING THE DISCLOSURE OF CONFLICT OF INTERESTS

All oral abstract and poster presenters must disclose conflicts of interest or perceived conflicts of interests at the time of presentation. Oral abstract presenters should include a slide at the beginning of the presentation disclosing potential conflicts of interest or stating that there were no conflicts. Poster presenters should include a similar statement at the bottom of the poster.

All materials used in live programs and enduring formats must adhere to the following requirements:

Educational materials cannot contain any advertising, trade name, or product-group message. (2004 ACCME SCS 4.3).
Use of product brand names is not permitted.
Use of trademarks or registered service marks for any organization without their permission (except for clinical citations) will not be permitted. This includes but is not limited to the following examples: American Society of Clinical Oncology®, ASCO®, American Society of Hematology®, ASH®, San Antonio Breast Conference Symposium®, SABCS®, American Society of Microbiology®, ASM®, ICAAC®, DDW®, AASLD®, AGA®, ASGE®, SSAT®. A trademark can only be used to describe an event (e.g., Colorectal Cancer Report from the 40th Annual Meeting of the American Society of Clinical Oncology). These trademarks must be used as narrowly as possible to avoid any confusion that the activity is sponsored by or associated in any way with such organizations or their events.
Objectivity and fair balance means that recommendations or emphasis must fairly represent, and be based on, a reasonable and valid interpretation of the information available on the subject (e.g., “On balance the data support the following …”). A balanced view of therapeutic options also means that no single product or service is over-represented in the educational activity when other equal but competing products or services are available for inclusion.
For slide presentations and print materials each slide or key teaching point must state the kind of trial that demonstrates the data being discussed. Slides are not required to state, for example, "Level 1 evidence" (although it is acceptable to include it), but slides are required to include a statement, for example, "Systematic review of 35 RCTs..." or "Case-controlled trial..." that supports what is being discussed and presented within each slide. This is a conventional approach in the tradition

PREPARATION OF PRESENTATIONS

ORAL PRESENTATIONS

Please prepare a 10 minute presentation. 5 additional minutes will be given for discussion.

You should bring your PowerPoint presentation on a CD or USB memory stick. A computer will be provided but you may supply your own lap top computer as back-up.

Kindly meet with the technician at least one hour before the start of your assigned session to load the presentation onto the Meeting computer.

POSTER PRESENTATIONS

Upon your arrival at the Meeting, please refer to the final Program Book to find the board number that has been assigned to you. Kindly mount your poster according to the instructions in the program. Presenters are requested to stand next to their posters during their scheduled poster session.

Please note the following with regard to your poster preparation:

Posters should preferably be prepared on one sheet. Posters will be adhered to boards with pins which will be provided.
The size of your poster must not exceed 90 cm width x 130 cm height. (portrait/vertical format)
Title and author(s) of your poster should appear at the top of the poster in bold lettering.
All text and illustrations should be easy to read from a distance of 2 meters.

PANEL DISCUSSIONS

The format of a Panel Discussion is as follows: A maximum of 30 min presentations + at least 30 min discussion. A Panel is moderated by 1 moderator and 2 or more panelists. It should focus on the “hot” and controversial aspect of the topic, and therefore, the panelists should represent different opinions or different sides/perspectives in the debate, and they should be from different institutions or work settings (decision maker, academia, industry, provider etc.). It is not so much the goal of a panel to reach conclusions, but rather to present the controversy to the audience and motivate the discussion.

You should bring your PowerPoint presentations on a CD or USB memory stick. A computer will be provided but you may supply your own lap top computer as back-up.

Kindly meet with the technician at least one hour before the start of your assigned session to load the presentations onto the Meeting computer.

WORKSHOPS

One hour will be scheduled for your Workshop, comprising of 45 minutes of presentations and 15 minutes discussion.

Kindly note that if the Workshop has been submitted by a faculty of multiple authors, all authors should speak in the Workshop.

You should bring your PowerPoint presentations on a CD or USB memory stick. A computer will be provided but you may supply your own lap top computer as back-up.

Kindly meet with the technician at least one hour before the start of your assigned session to load the presentations onto the Meeting computer.

REGISTRATION REMINDER

If you have not yet submitted your registration form, kindly do so. Please note that scheduling and publication in the Program Book is dependent upon the payment of registration fees.

Please note that these programs are tentative. Presenters should check the final program on-site at the Meeting to check their final presentation time and/or board number